From funding a once-in-lifetime troop trip to demonstrating valuable money management skills in the Girl Scout Cookie Program—our volunteers are the real-life role models for our Girl Scouts when it comes to establishing savvy money smarts!
As a volunteer, here’s what you need to know about Girl Scout money-earning and troop banking.
All troops and groups managing Girl Scout funds must have a bank account through Girl Scouts of Western Washington. Complete our Troop Checking Account form to open your Troop/Group bank account.
Has there been a change in leadership? Submit our Troop Checking Account form to make changes to your account.
Each year, volunteers are required to submit an Annual Troop Finance Report by June 30.
If you’re planning to earn money as part of a Girl Scout activity or project, you need to submit your money-earning activity for approval four weeks before it takes place.
Please note that money earned is for groups to fund their Girl Scout activities and is not to be retained by individuals.
The following policy is for youth member(s) leaving a troop and continuing to participate in Girl Scouts within Western Washington.
If a troop has a signed financial group agreement with family members regarding the division of troop funds, that agreement should be maintained. Questions the financial agreement should answer include:
For further ideas or questions, you may want to consider, particularly related to money earning, review our Money Earning Group Agreement.
Without a signed agreement, the remaining troop funds will be divided equally based on the current number of registered youth members at the time the request is made (minus any outstanding debts), with a few of exceptions:
The funds need to be requested within 30 days of leaving the troop and will be transferred directly to either the new Girl Scout troop the member is participating in or onto an Individually Registered Member (IRM) card. Please email your Troop Leader and Volunteer Support Manager with the below information to initiate the request for funds:
The Volunteer Support Manager will collaborate with the troop leadership to determine the amount that will be following the youth member and will respond to the family with the amount and timeline/details of the funds being transferred.
Please note: New forms will be shared soon.
Each membership year, all Girl Scout troops and groups must submit their Annual Troop Finance Report (ATFR) by June 30.
If this report is not submitted and received by August 31, the troop/group bank account will be frozen and not accessible until the report is submitted.
Troops who do not complete their ATFR by the June 30 deadline are considered delinquent. Delinquent troops who have not completed their ATFR by May 31 of the following year will have their funds donated. These funds will no longer be available for recovery and will not be reimbursed by Girl Scouts of Western Washington.
Please submit your ATFR using the Volunteer Toolkit (VTK).
When a Girl Scout troop disbands, you need to fill out an Annual Troop Finance Report (along with a Troop Disbanding Report). Contact your Volunteer Support Manager with questions.
Volunteers who lead Girl Scout troops or groups must keep all itemized receipts of purchases, bank receipts and deposits, and monthly bank statements on file for a minimum of four years. These documents may be requested at any time by any registered Girl Scout member, guardian of a youth member, or Girl Scouts staff member. This is based on IRS record retention guidelines.
All participating troops that do not have an established troop bank account must use the Girl Scouts of Western Washington Key Bank account for all of their Fall Product and/or Cookie Program banking. Please complete this online form to have deposit slips, encoded with your troop number, mailed to you.