No matter how much your troop plans on saving or spending, you’ll need a safe place to deposit your troop dues, product sale proceeds, and other funds. If you’ve stepped up to lead an existing troop, you may inherit a checking account, but with a new troop, you’ll want to open a new bank account.
Here are a few helpful tips:
- · All signers must submit an application form to the GSWW Banking Coordinator. These fillable forms obtained on the website may be submitted via email (most preferred), fax, or mail.
- · The GSWW Banking Coordinator will confirm that all requested signers have a recent criminal background check on file and are registered Girl Scout members.
- · Once confirmed, the signers will be mailed an authorization letter to take into their local KeyBank branch.
- · All requested signers must take the authorization letter into the bank to open their troop/group account with the branch. (For an account update, all remaining signers from the current account must accompany any new signers being updated)
- · Debit cards are originally ordered when an account is opened, or a new signer is updated, but there are several other times when a new card must be requested, and in all of these cases, the card should be requested directly from the local KeyBank branch.
- Signer changes must be requested through the GSWW Banking Coordinator, but all other changes (Address, Debit Card, Last Name changes/corrections, etc.) & requests (statements, fee corrections, etc.) should be done at the local KeyBank branch location.
- New KeyNavigator online access may be requested only through the Banking Coordinator.
- Girl Scouts of Western Washington strongly advises troops to obtain checkbooks from a third‑party unassociated with KeyBank. Because these accounts are Business Checking accounts, the checks are significantly more expensive through a KeyBank branch or at Harland Clarke than other retailers such as Deluxe, Costco, Walmart, etc.
- Designate a “troop treasurer,” that is, one person who is responsible for troop funds and for keeping a daily account of expenditures.
- Keep troop funds in the bank before an activity or trip, and pay for as many items as possible in advance of your departure.
**Please note that troops are responsible for all check fees associated with their purchase, regardless of which vendor they choose (KeyBank included).**
Follow Girl Scouts of Western Washington’s financial policies and procedures for setting up an account.