So you are hosting a Virtual Girl Scout Experience?
What you need to know…
Girl: Adult Ratio:
While Girl Scout’s Safety Activity Checkpoints lists a required girl to adult ratio to be maintained at Girl Scout meetings or events, this ratio is not applicable in a virtual setting. However, it is important that we continue to adhere to having two unrelated adults present when holding Girl Scout events virtually.
The Volunteer’s Responsibilities:
Set it Up. The volunteer should be the one to initiate, set up, and invite girl members to a virtual Girl Scout experience.
Pick the Platform. Choose a platform that is publicly recognized, reported about as favorable or transparent about their issues, and have taken steps to correct them.
Help Protect Privacy. Protecting girl and adult privacy in a virtual setting may include: keeping personal background space invisible or obscured, keeping photos and images of girls secured from public viewing, keeping meeting lines set to private, and making sure to protect personal email addresses or passwords.
Facilitate Fun. Facilitate the meeting/event with a focus on fun and connection.
Tips for Success:
Set Expectations. Treat the first meeting/event as you would any meeting and create a group agreement with the girls to set expectations and ground rules.
Keep it Girl-led. Having girls take the lead is more important than ever. When they’re engaged and empowered to make decisions, they gain a sense of control through this uncertain time.
Aim for Fun, Not Perfection. The girls are not expecting perfection from you; your time, attention, and guidance are the most important role you play in this virtual setting.
Video and Audio-Conferencing Tools with free versions
While all of these options have a free version, please note you may be prompted to consider their upgraded versions for a subscription fee.
- Zoom - FAQ
- Note: Meetings durations maximum of 40 minutes in free version
- Skype - Support
- Note: Up to 10 participants free
- Webex – Help Center
- Note: Limited file and content sharing in free version
Chat and Collaboration Tools with free versions
Additional low-cost tools for collaboration and conferencing to consider if the above options do not meet your group's needs.