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Financial Assistance

Girl Scouts supports every girl and volunteer, regardless of their financial situation!

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When to Submit

We accept grant requests up through August 31, 2018. Submit these grant requests using the 2017-2018 Financial Assistance Request Form. You may submit all your grant requests at once, or you may submit them one at a time during the membership year. 

Check out the Membership Dues Grant section below to learn about joining or renewing your membership. Pre-K girls are now eligible to receive a Membership Dues Grant to join the upcoming 2018-2019 membership year. They no longer must wait until the start of the upcoming membership year. Pre-K girls are only eligible for the Membership Dues Grant, they must wait until 2018-2019 year to request any other grant such as the Supply Voucher Grant, Troop Dues Grant, etc.

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Eligibility

Our qualification guidelines are the same as the federal school lunch program. If your family qualifies for free or reduced price school lunch, your family will qualify for financial assistance from Girl Scouts of Western Washington. 

  • Qualified girls are eligible for up to four grants, along with ONE camp or travel grant per membership year.  
  • Qualified adults are eligible for up to four grants each year per membership year.

If your grant is denied based on your family’s income level, you will be given an option to inform us of any extenuating circumstances that your family is going through. Your case will then be quickly reviewed.

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Process

Submit the 2017-2018 Financial Assistance Request Form for your desired grant(s). You will receive an email notification after each of your grant requests are approved or denied. 

You can also mix and match grants. Here's one example: If you've already received a Supply Voucher Grant but would like another one, you can submit a second Supply Voucher Grant request. These two Supply Vouchers would count as two of your four grants for that membership year. 

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Available Grants

Find out more by clicking on the below grey menu heading. 

Membership Dues Grant

The Girl Scout membership year runs October 1-September 30. This grant is available for girls and adults who want to join Girl Scouts of Western Washington, and is paid directly to Girl Scouts of Western Washington. Applicant will be notified via email once the grant is processed. To request this grant: 

  • 2017-2018 Membership Option: This option is available now through August 31. Submit the Membership Form (New Membership Form, Renewing Membership Form) and the $25 Membership Dues Grant request by using the 2017-2018 Financial Assistance Request Form. In the Membership Dues Grant section of the application form, select 2017-2018 from the drop down menu. Once approved, the recipient's 2017-2018 membership status will be updated to active. The recipient is eligibile for up to four grant requests, plus one camp or travel grant request during the 2017-2018 membership year. This Membership Dues Grant Request counts as one of those eligible requests. 
  • 2018-2019 Membership Option: This option is available May 1-August 31. Submit the Membership Form (New Membership Form, Renewing Membership Form) and submit the $25 Membership Dues Grant request by using the 2017-2018 Financial Assistance Request Form. In the Membership Dues Grant section of the application form, select 2018-2019 from the drop down menu. Once approved, the recipient's 2018-2019 membership status will be updated to active. The recipient must wait until the 2018-2019 membership year to submit additional grant requests. 
  • Extended Year Membership Option:
    This option is available to NEW members only, and is for Kindergarteners through adults (excludes Pre-K). This option is available May 1-July 31. Join Girl Scouts  and submit the $35 Membership Dues Grant request by using the 2017-2018 Financial Assistance Request Form. Once approved, the recipient's 2017-2018 and 2018-2019 membership statuses will be updated to active. The recipient is eligible for up to four grant requests, plus one camp or travel grant request during the 2017-2018 membership year. This Membership Dues Grant counts as one of those eligible requests. 
Supply Voucher Grant

The Girl Supply Voucher Grant is available to girls with active Girl Scout memberships and can be applied toward the following items:

Girl Scout Sash , Vest, or Tunic, Troop numbers (up to five), Flag patch, Council ID set, Membership tab and membership pin, World trefoil pin, Girl’s Guide to Girl Scouting, Girl Scout Journey Books, and Skill Building Badge Activity Sets.

The Adult Supply Voucher Grant is available to adults with active Girl Scout memberships and can be applied toward the following items:

Pin Tab, Official Membership Pin, and World Trefoil Pin.

The Troop Supply Voucher Grant (one per troop per membership year) is available to troop leaders and co-leaders.This can be applied toward the following items only:

Girl’s Guide to Girl Scouting, Girl Scout Journey Books or Journey Books with How to Guides, and Skill Building Badge Activity Sets.

To request a Supply Voucher Grant, submit the 2017-2018 Financial Assistance Request Form.

Applicant will be notified via email once the grant has been processed. Supply Voucher cards will be mailed to the specified person. If mailing to the family, the address on the form will be used. If mailing to the Troop Leader, the address on file for him/her will be used. Voucher card or voucher number must be presented at the time the purchase is made. Supply Vouchers can be applied to sales tax and shipping (if required). Supply Vouchers expire the last day of the membership year.

Troop Dues Grant

This grant is available to girls that have an active membership and are participating in a Girl Scouts of Western Washington troop. To request a Troop Dues Grant, submit the 2017-2018 Financial Assistance Request Form.

Grant funds will be directly deposited into the troop’s bank account. Both the applicant and troop leader will be notified via email once the grant has been processed.

Event Grant

This grant is available to girls and adults who have active Girl Scout memberships.

How to request this grant: Register for the event and pay any required deposits. Deposits are not included in the grant award. Then request an Event Grant by submitting the 2017-2018 Financial Assistance Request Form at least three weeks (15 business days) before the event date. Applicants will be notified via email once the grant has been processed.

What events qualify? Event Grants can be applied to events, series and workshops that are listed as Financial Assistant-eligible on the Girl Scouts of Washington Event Calendar or offered by Service Units (such as an Encamporee). Troop-only events do not qualify. If a required adult workshop is not offered by Girl Scouts of Western Washington, financial assistance can be used to pay third-party vendors (ex: First Aid class offered by the Red Cross). Check out our Adult Guide to Learning Opportunities through Girl Scouts of Western Washington .

How do I pay for the event?

  • Council Run Events: Simply select Financial Assistance as your payment type when registering for the event. Then request an Event Grant by submitting the 2017-2018 Financial Assistance Request Form. Approved grant funds can be applied to the outstanding balance, or if you have already paid, a refund can be issued to you.

  • Partner Events: Request an Event Grant by submitting the 2017-2018 Financial Assistance Request Form with a copy of receipts/invoices attached. If a receipt is attached, approved grant funds can be reimbursed directly to the troop’s bank account. If an invoice is attached, approved grant funds can be paid directly to the third-party vendor. 
Highest Award Grant

The Gold Award Grant is available to Seniors and Ambassadors that are earning their Gold Award – the highest and most prestigious award in Girl Scouts for more than 100 years.

Prerequisite: The Senior or Ambassador must already have an approved Gold Award Project registered with the Highest Awards staff team. These grant funds can be used to purchase supplies to complete a Gold Award Project. To request a Highest Award Grant, submit the 2017-2018 Financial Assistance Request Form. Fill out the Event Grant section of that form and write “Gold Award” in the Event Title field.

To learn more about the Gold Award visit the Highest Awards webpage or email GoldAwards@girlscoutsww.org.

Travel Grant

This grant is available to girls and adults who have active Girl Scout Memberships. Contact your Troop Leader to make sure your group’s  Intent for Extended Travel Application has already been reviewed, approved and signed by your area’s Troop Program Manager. For adults, there is a maximum of two adult Travel Grants can be issued per travel trip. Applicants will be notified via email once the grant has been processed.

How to request this grant: Request a Travel Grant by submitting the 2017-2018 Financial Assistance Request Form at least 3 weeks (15 business days) prior to the travel start date. Attach ALL (not just for the grant recipient) receipts/invoices for commercial/public transportation, lodging, and Girl Scout program fees such as GSUSA events, Girl Scout World Center events, or other council events. If using the online grant request form, use the upload field to attach documents. If using a paper grant request form, staple documents directly to the form.

How do I pay for the travel expenses? If a receipt is attached to the grant request form, approved grant funds can be reimbursed to the troop’s bank account. If an invoice is attached, approved grant funds can be paid directly to the third-party vendor.

How is the grant amount determined? All of the applicable receipts and invoices that were attached to the grant request form are added together. This dollar amount is divided by the total number of girls and adults on your group’s Travel Application roster. This grant has a maximum value of $600. 

Camp Grant

This grant is available to girls and adults who have active Girl Scout Memberships. Register for the camp session and pay any required deposits. Deposits are not included in grant amount. Then request a Camp Grant by submitting the 2017-2018 Financial Assistance Request Form at least three weeks (15 business days) before the camp session starts. Grant funds (maximum of $600) can be applied to the outstanding balance, or if you have already paid, a refund will be issued to you. Applicants will be notified via email once the grant has been approved.

What camps qualify? All listed Girl Scouts of Western Washington Day and Overnight Camps qualify. All listed Volunteer Led Day, Twilight and Overnight Camps qualify as well.  

Please note: Recipient must be registered for camp prior to submitting the Camp Grant request.

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Expected Timeframe

Grant processing timelines vary throughout the year. Here’s the expected processing timeframe for June and July: 

Grant Type Submitted Online Form Submitted Paper Form
Membership Dues  1-2 weeks        
2-3 weeks        
Supply Vouchers 2-3 weeks
3-4 weeks
Troop Dues 2-3 weeks 3-4 weeks
Events 3-4 weeks
4-5 weeks
Travel (1 per year)   3-4 weeks 4-5 weeks
Camp (1 per year) 2-3 weeks 3-4 weeks
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Survey Results

Thank you for your participation in the 2017 online survey! Your responses are keeping us busy improving our Financial Assistance program.

From your survey responses, we are already making changes! We are updating our website, following up on any technical issues and streamlining grant request forms.  We also have a project committee slated for 2017-2018 to dive into how we can improve the grants we offer and how they are processed. Click here to see the full survey results.

Let us know your thoughts! If you did not get to participate in the survey but have comments or suggestions for us, let us know on the Financial Assistance Comment Form!

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More Resources