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Financial Assistance

Girl Scouts supports every girl and volunteer, regardless of their financial situation!

We are excited to announce our IMPROVED Financial Assistance Program launching October 1! Feedback from those applying helped us to seriously evaluate our systems, processes, and capacity to manage the additional requests without sacrificing customer service.

Apply for Financial Assistance

On Friday, November 9th from 6:00 pm to 10:00 pm, the Financial Assistance Application will be offline for scheduled maintenance. Please let us know if you have any questions and thank you for your patience.

What is a Grant?

Dictionary definition:  Grant (noun)  /ɡrænt/ an amount of money given to a person for a special purpose.

Girl Scout definition: Grant (noun)  /ɡrænt/ assistance given to a fellow Girl Scout to experience a collection of engaging, challenging and fun activities to prepare her for a lifetime of leadership, success and adventure. Girl Scouts of Western Washington offers Membership Dues Grants, Supply Voucher Grants, Troop Dues Grants, Event Grants, Camp Grants and Travel Grants. 

  

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When to Submit

We accept Membership Dues Grant requests all year long. We accept all other grant requests (Supply Voucher Grants, Troop Dues Grants, etc.), from October 1, 2018, through August 31, 2019. 

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Eligibility

Our qualification guidelines are the same as the federal school lunch program. If your family qualifies for free or reduced-price school lunch, your family will qualify for our Financial Assistance Program. Or, if your girl is a foster child, she will qualify for our Financial Assistance Program. If there are other financial barriers or special circumstances that could impact your eligibility for financial assistance we encourage you to apply. Please submit the 2018-2019 Financial Assistance Application. You will receive a notification regarding your eligibility status. If the notification states ‘denied’, you’ll see some details about how to tell us about your unique situation. As soon as we receive your response, your case will then be quickly reviewed.

You can apply annually for eligibility by submitting the 2018-2019 Financial Assistance Application. Once approved, you can submit specific grants to be funded instead of having to resubmit your eligibility for each individual grant. Eligible members will have access to the following grants during a membership year:

  • Membership – new registration (10/1/18-9/30/19), renewal (10/1/19-9/30/20) or both! 
  • Plus three grants – supply voucher, troop dues, event (any combination)
  • Plus one camp or travel grant 

You may submit all your grant requests at once, or you may submit them one at a time during the membership year. Girls can mix and match grants. Here's one example: If you've already received a Supply Voucher Grant but would like another one, you can submit a second Supply Voucher Grant request. These two Supply Vouchers would count as two of the three eligible grants for that membership year.

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Third Party Advocate

NEW: Troop leaders, staff or other volunteers can submit a 2018-2019 Financial Assistance Application for girls and/or adults if the applicant provides verbal authorization. This has been a request from Troop Leaders and staff for several years; we are confident this change will help reduce application barriers for our girls, volunteers, and families.

NEW: Applicants may include a volunteer’s name and email address as a secondary contact on the 2018-2019 Financial Assistance Application. The Financial Assistance Team will notify this secondary contact for both grant confirmations and follow-up needs. 

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Available Grants

Find out more by clicking on the below grey menu heading. 

Membership Dues Grant

Because membership is key, Membership Dues Grants are offered to girls and adults who want to join Girl Scouts of Western Washington and/or renew their membership. The Girl Scout membership year runs October 1-September 30. NEW: In addition to Membership Dues Grants, girls and adults are eligible for up to three grants plus one Camp or Travel Grant per membership year. Applicants are required to first qualify for the Financial Assistance Program by submitting the 2018-2019 Financial Assistance Application. To request this grant:

  • 2018-2019 Membership Option: This option is available now through September 30th. Submit the Membership Form ( Join Girl Scouts or Renewing Membership Form) and indicate Financial Assistance as the payment type. Applicants will be notified via email once the grant is processed.
  • 2019-2020 Membership Option: This option is available May 1-September 31. Submit the Membership Form ( Join Girl Scouts or Renewing Membership Form) and indicate Financial Assistance as the payment type. Applicants will be notified via email once the grant is processed.
  • Extended Year Membership Option: This option is available to NEW members only and is for Kindergarteners through adults (excludes Pre-K). This option is available May 1-July 31. Submit this Membership Form: Join Girl Scouts. Applicants will be notified via email once the grant is processed.

On April 1, 2019, Pre-K girls are eligible to receive a Membership Dues Grant to join the upcoming 2019-2020 membership year. They are no longer required to wait until the start of the upcoming membership year. Pre-K girls are only eligible for the Membership Dues Grant.  All other grant requests such as Supply Voucher Grant, Troop Dues Grant, etc. can be submitted beginning October 1, 2019.

Supply Voucher Grant

The Girl Supply Voucher Grant is available to girls with active Girl Scout memberships. To request a Supply Voucher Grant, submit the 2018-2019 Financial Assistance Application. Supply Voucher cards can be mailed to either the grant recipient’s family or directly to the troop leader. If mailing to the family, the address on the form will be used. If mailing to the Troop Leader, the address on file for him/her will be used. This Supply Voucher can be applied toward the following items:

Girl Scout sash, vest, or tunic, troop numbers (up to five), flag patch, council ID set, membership tab and membership pin, world trefoil pin, Girl’s Guide to Girl Scouting, Girl Scout Journey books, and skill building badge activity sets.

NEW: There will be an option for troop leaders to combine girls’ vouchers to one card to simplify the purchasing process. Our Financial Assistance team will provide guidance and support for leaders that want a combination card.

NEW: The Girl Supply Voucher Grant has been increased from $70 to $77. 

Troop Supply Voucher Grant NEW: Troop leaders no longer need to be eligible for Financial Assistance to receive the Troop Supply Voucher(s).  If three or more girls within a troop are qualified for Financial Assistance, their troop will qualify for the Troop Supply Voucher. When this occurs, troop leaders will receive an email from the Financial Assistance Team regarding next steps for grant processing.

Only one Troop Supply Voucher Grant can be approved per troop per membership year.  This Supply Voucher can be applied toward the following items:

Girl’s Guide to Girl Scouting, Girl Scout Journey books or Journey books with how to guides, and skill building badge activity sets. NEW this year, it also includes the pin tab, official membership pin, and world Trefoil pin.

NEW: The Adult Supply Voucher Grant has been absorbed into the Troop Supply Voucher option. Please see Troop Supply Voucher Grant details above.

Grant recipients will be notified via email once the Supply Voucher has been processed. Voucher card or voucher number are required to be presented at the time the purchase is made. Supply Vouchers can be applied to sales tax and shipping (if required). Supply Vouchers expire the last day of the membership year.

Troop Dues Grant

This $40 Troop Dues Grant is available to girls who have an active membership and are participating in a Girl Scouts of Western Washington troop. To request a Troop Dues Grant, submit the 2018-2019 Financial Assistance Application. Grant funds will be directly deposited into the troop’s bank account. Both the applicant and troop leader will be notified via email once the grant has been processed.

Event Grant

This grant is available to girls and adults who have active Girl Scout memberships. Members are required to first qualify for the Financial Assistance Program by submitting the annual 2018-2019 Financial Assistance Application.

What events qualify? Event Grants can be applied to events, series and workshops that are listed as Financial Assistance-eligible on the Girl Scouts of Washington Event Calendar or offered by Service Units (such as an Encamporees). Troop-only events do not qualify. If a required adult workshop is not offered by Girl Scouts of Western Washington, financial assistance can be used to pay third-party vendors (ex: First Aid class offered by the Red Cross). Check out our Adult Guide to Learning Opportunities through Girl Scouts of Western Washington.

How do I pay for the event?

  • Council Run Events and Service Unit Events: Register for the event and pay any required deposits. Deposits are not included in the grant amount. Select Financial Assistance as your payment type when registering. NEW: No additional Event Grant request is needed. Registrations should be submitted at least three weeks (15 business days) before the event date if Financial Assistance is requested. Approved grant funds will be applied to the outstanding balance of council-run events or issued to the service unit for service unit events. Applicants will be notified via email once the grant has been processed.
  • Partner Events (ex. Pacific Science Center, Northwest Trek, Woodland Park Zoo): If the event is through a third party where the partner business is completing registration and payment processing, register for the event and pay any required deposits. Deposits are not included in the grant amount. Request an Event Grant by submitting the 2018-2019 Financial Assistance Application. Email a copy of your receipts or invoices to FinancialAssistance@GirlScoutsWW.org or mail to GSWW Financial Assistance, PO Box 770, DuPont WA 98327. Event Grant requests and receipts or invoices should be submitted at least three weeks (15 business days) before the event date. If a receipt is attached, approved grant funds can be reimbursed directly to the troop’s bank account. If an invoice is attached, approved grant funds can be paid directly to the Partner. Applicants will be notified via email once the grant has been processed.
Highest Awards Grant

The Gold Award Grant is available to Seniors and Ambassadors who are earning their Gold Award – the highest and most prestigious award in Girl Scouts for more than 100 years.

Prerequisite: The Senior or Ambassador must already have an approved Gold Award Project registered with the Highest Awards staff team. These grant funds can be used to purchase supplies to complete a Gold Award Project. To request a Highest Award Grant, submit the 2018-2019 Financial Assistance Application. Fill out the Event Grant section of that form and write “Gold Award” in the Event Title field.

To learn more about the Gold Award, visit the Highest Awards webpage or email GoldAwards@girlscoutsww.org.

Travel Grant

This grant is available to girls and adults who have active Girl Scout memberships. Members are required to first qualify for the Financial Assistance Program by submitting the annual 2018-2019 Financial Assistance Application.

Contact your troop or trip Leader to make sure your group’s Intent for Extended Travel Application has already been reviewed, approved and signed by your area’s Troop Program Manager. This grant has a maximum value of $600. Grant funds can cover lodging and transportation expenses. Grant funds can also be applied to expenses from tour organizations that include both lodging and transportation. Approved grant funds will be deposited into your troop’s or travel group’s bank account. For adults, there is a maximum of two adult Travel Grants that can be approved per travel trip.

NEW: Receipts/Invoices are no longer required at the time of grant submission. Troop leaders will be required to submit receipts/invoices with their Annual Troop Finance Report instead.

NEW: Travel Grants can be requested during the membership year of the trip or the membership year prior to the trip.

To request a Travel Grant, submit the 2018-2019 Financial Assistance Application least three weeks (15 business days) prior to the travel start date. Applicants will be notified via email once the grant has been processed. 

Camp Grant

This grant is available to girls and adults who have active Girl Scout memberships. Members are required to first qualify for the Financial Assistance Program by submitting the annual 2018-2019 Financial Assistance Application.

Register for the camp session at least three weeks (15 business days) before the camp session. Select Financial Assistance as your payment type. If you are using the CampInTouch system to register for a camp session, Financial Assistance will not be a listed payment type. However, CampInTouch registrations automatically get cross-referenced to the girls who have qualified for our Financial Assistance Program. Pay for any required deposits. Deposits are not included in the grant award. Grant funds (maximum of $600) can be applied to the outstanding balance, or if you have already paid, a refund will be issued to you. Camp Grant funds can be applied to one single camp session. Applicants will be notified via email once the grant has been approved.

NEW: We no longer require that a separate Camp Grant request be submitted to the Financial Assistance Department.

What camps qualify? All listed Girl Scouts of Western Washington Day and Overnight Camps qualify. All listed Volunteer-Led Day, Twilight and Overnight Camps qualify as well.  

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